Join Our Team of Form I-9 Professionals!
Verify I-9 provides remote Form I-9 completion and verification for employers and their new hires in all 50 states. To provide this service in an efficient and cost-effective manner, we work through experienced independent service providers like you. You may be a great fit for our team if you are:
- an active Notary Public;
- an inactive or retired HR professional;
- a retired admin assistant
Qualified service providers will be able to send and receive email; schedule and, if required, travel to meetings within their service area; scan/copy documents to PDF; and send regular or certified mail. You must also be familiar with federal regulations regarding the completion of Form I-9. Most important, you must be trustworthy, reliable and professional, and committed to completing assignments in a timely manner.
About Form I-9 and Our Service
Verify I-9, LLC is an Employer Agent of the E-Verify program. Since our beginning in 2007, we have grown to be the largest “direct service” Employer Agent in the country, serving thousands of businesses of all sizes, from across the nation.
As you probably know, Form I-9 regulations require that the form be completed during a face-to-face meeting between the new hire and the employer, or its authorized representative. There is no easy way to accomplish this remotely and, with no simple solution, employers will often skirt the law, risking large fines if caught.
To solve this problem for employers, Verifyi9 offers a remote hire Form I-9 verification service. Using independent service providers like you, we complete Form I-9 quickly and legally.
How It Works
When we receive a service request, we identify the approved service providers who serve the remote employee’s zip code. If that’s you, we will send you an email invitation to quote the price that you’ll charge to complete the task. The task will be awarded to the service provider who responds with the lowest quote for service, upon acceptance by our client employer.
The Verification Process
If you are the selected service provider, we will send you contact information for the remote employee and detailed instructions for completing the assignment. You will contact the employee to arrange a meeting that is most convenient to both of you. Your task will be to review original identification documents, record them in Section 2 of the form, then sign and date the form. After making copies of the identification documents, you will upload the documents at our web site. In some cases, you will send the form and the copies to the employer at the address that we provide.
After completing the verification, you will notify us through a form at our web site. After we have confirmed that the assignment has been completed, we will pay you for your service. Currently, we are processing payments in two to four weeks after completion through Paypal or paper check, but may offer other options in the future.
The first step is to apply to become an approved independent service provider. Click the “Join Our Team!” button below.
Texas: An “FAQ” at the Texas Secretary of State’s office site seems to prohibit Texas notaries from completing Form I-9. It reads:
Can I complete a Form I-9, Employment Eligibility Verification, on behalf of an employer?
No. Although the United States Citizenship and Immigration Services (USCIS) would allow a notary public to fill out Form I-9 on the behalf of an employer, Texas notaries public are not provided this authority under Texas law. Therefore, if an employer requests that you complete any portion of a Form I-9 in your capacity as a notary public, you should refuse.
We do not believe that the state of Texas prohibits notaries from completing Form I-9 and that the above response is incorrect or, at best, confusing. First, the USCIS does NOT allow Notaries to complete Form I-9 IN THEIR OFFICIAL CAPACITY… the form does not require notarization and a notary cannot notarize their own signature, regardless. [Source]
Our belief (we have not received a formal opinion from the Texas SoS) is that a Texas notary, when acting as an employer’s “Authorized Representative,” is not acting “in your capacity as a notary public” but as a private citizen. Obviously, a Texas notary must refuse if the employer asks the notary to notarize any portion of the form; that is not allowed in any state. But because a Texas notary does not notarize anything in completing Form I-9, they are not acting in their “capacity as a notary public”.
If you are a Texas Notary Public, you should clarify the Texas state law to your own satisfaction.
California: The California Secretary of State’s Notary Public & Special Filings Section has opined that Form I-9 is an “immigration document,” and that California Notaries must also be qualified as an “immigration consultant” to complete Form I-9, even as an “Authorized Representative.” To qualify as an “immigration consultant,” one must post a bond and successfully pass a background check.
- Initiate contact and set up a meeting;
- Complete Form I-9 with the employee;
- Copy the employee’s identification documents;
- Return documents and copies and request payment at our site.